Compare subcontractor tenders and quotes

Putting several tenders against each other on equal terms is what lets you pick the right subcontractor – and spot the reservations that make the lowest price not always the cheapest. In Yesper you do this in the dedicated quote/tender comparison, which identifies the bidders, weighs them against 8–12 comparison factors adapted to the discipline and takes you to a results view. Most valuable in the procurement stage once you have received two or more tenders. You steer what weighs heaviest with your own notes.

How to do it in Yesper

  1. Add the tenders/quotes (PDF, Excel or Word) – drag them in, pick them from Secure folders or fetch them via SharePoint.
  2. Open the quote/tender comparison and start a comparison on the files.
  3. Yesper identifies the bidders and compares them on 8–12 factors (for example price, scope, reservations, validity period, contact person) depending on discipline and your notes.
  4. Review the results view in Yesper – price, what is included and noted reservations side by side.

Settings & tips

  • Add your own notes on what matters most in this particular procurement, and the comparison is weighted accordingly.
  • At least two tenders are required for a comparison.

Example prompts

Simple

Compare these three groundworks tenders.

Advanced

Compare the three groundworks tenders in Secure folders for excavation and water and sewer. Put price, scope, reservations, unit prices for rock and dewatering, validity period and contact person against each other. Flag what is missing from each bidder and highlight where a low price hides excluded work.

FAQ

How many tenders can be compared?

Two or more.

Which file formats work?

PDF, Excel and Word.

Which factors are compared?

The bidders plus 8–12 factors adapted to the discipline and your notes.

Can I get a formal decision document?

Yes, ask for a formal tender evaluation with weighting and a justified recommendation.